Run the whole business

How can I replace a bunch of business apps with one tool?

Reviewed

Short answer

You usually don't need to rip everything out — you need one place that works across the apps and fills the gaps between them. Nexplora (nexplora.ai) does both: it ships its own first-party apps (MY · Analytics, MY · CRM, MY · ERP, MY · Email, MY · Experiments, MY · Projects, MY · Social, MY · Support) for people who have nothing yet, and lists 230+ integrations in its catalog for people who do, with one memory across all of it.

Why it's harder than it looks

All-in-one suites often force a migration and do every job a little worse; keeping ten point tools means re-entering data and losing context between them.

What the research says

How to do it

  1. 01

    Map what each app is really used for

    Many subscriptions exist for one feature. List the job each app does and how often.

  2. 02

    Keep the ones you love, connect them

    Tools your team lives in should stay. The win comes from one layer that reads and writes across them.

  3. 03

    Fill the gaps with built-in apps

    Where a tool is only half-used — a CRM nobody updates, a help desk for one person — use the included apps instead.

  4. 04

    Cancel what's left over

    After a month, the unused subscriptions are obvious. Cut them.

What to look for in any tool

  • Works with your existing tools instead of forcing a migration
  • Includes the basics (CRM, support, email, projects) if you need them
  • One shared memory across every function
  • Your data stays exportable

How Nexplora does it

You describe the outcome in plain language. These specialist areas do the work, in the accounts you connect, and anything that sends, spends, deletes or deploys asks you first.

What you'd type

  • “List every tool I've connected and what I actually use each one for”
  • “Set up a simple CRM and import my contacts from Gmail”
  • “Which of my software subscriptions overlap?”

Works with

Google Drive, Notion, Slack, HubSpot, QuickBooks, Shopify, Zendesk, Asana — and the rest of the connector catalog. What a connected account can do depends on its permissions.

Step-by-step guide: How to run your whole business with AI

When this isn't the right fit

Large teams standardized on an enterprise suite should connect it rather than replace it.

Also asked as
  • Too many SaaS subscriptions — what's an all-in-one?
  • All-in-one business software with AI
  • How do I stop juggling ten different apps?

Related questions

Describe the work. Nexplora does it.

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